Once a sponsored award is received, AARS Research Finance Analysts provide expert administrative support throughout the project, helping ensure responsible management of funds and compliance with institutional and sponsor requirements.
Award Account Setup
- Coordinate with campus offices to establish project-specific financial accounts
- Provide initial budget guidance to ensure alignment with sponsor-approved allocations
- Facilitate timely access to funds and systems
Ongoing Financial Management
- Advises on allowability and allocability of:
- Payroll and effort reporting
- Procurement and purchasing
- Travel arrangements and reimbursements
- Other project-related financial transactions
- Monitor spending to ensure budget alignment and avoid overruns
Award Modifications
- Assists with navigating and implementing award changes, including:
- No-cost extensions
- Budget revisions and reallocations
- Carryforward approvals
- Subaward amendments and renewals
- Other sponsor approved amendments
- Liaise with sponsors and internal offices for required approvals
Compliance Monitoring
- Ensure ongoing financial and administrative compliance with:
- Sponsor terms and conditions
- University policies and procedures
- Federal regulations, including Uniform Guidance (2 CFR 200)
- Provide support for audits and financial reviews
- Identify and resolve potential compliance issues proactively
Project Closeout
- Guide PIs through closeout processes, including:
- Final financial reconciliations
- Submission of final technical and financial reports
- Closeout of subawards and encumbrances
- Coordinate official account closure with central administrative units