October 4, 2017

To: UCSB Faculty and Staff
Fr: David Marshall, Executive Vice Chancellor
  Joel Michaelsen, Interim Vice Chancellor of Administrative Services
Re: Departmental Winter Break Closures


We are requesting that departments begin the process to formalize their Winter break plans for December 2017. The official campus holidays are:

Monday, December 25, 2017;

Tuesday, December 26, 2017;

Friday, December 29, 2017; and

Monday, January 1, 2018.

For those departments planning to close their offices between or around the Winter break holiday dates, we ask that you consult and report on your proposed plans as follows:

Non-academic departments should report proposed plans to their respective Vice Chancellors.

Academic departments should report proposed plans to their respective Deans, who in turn should report to the Executive Vice Chancellor.

Please formulate your plans and report them to your Dean or Vice Chancellor by Monday, October 23, 2017. We will examine the plans to ensure that any proposed office closures do not create unnecessary hardships for faculty, staff or students.

For planning purposes, the following Administrative Services departments will be closed Monday, December 25, 2017 through Monday, January 1, 2018:

Design, Facilities & Safety Services

- Campus Planning & Design

- Design & Construction Services

- Environmental Health & Safety

- Facilities Management

Housing, Dining & Auxiliary Enterprises

- Campus Dining Services

- Distribution & Logistical Services

- Residential & Community Living

- Residential Operations

- The Club & Guest House

- Transportation & Parking Services

- University Center

Human Resources

In the event of a complete department closure, employees will have the choice of using one or more of the following options, in accordance with University personnel policies, existing labor agreements and subject to discussion and/or collective bargaining where applicable:

  1. Vacation (employees may utilize a certain number of vacation days in advance of their actual accrual as specified in University personnel policies and existing labor agreements; newly hired employees may utilize vacation accruals prior to six continuous months on pay status);
  2. Compensatory time off; or
  3. Leave without pay.

If you have any questions regarding the development of your Winter break plan, please contact Cynthia Seneriz, Human Resources Director, at 893-8137.