September 28, 2011
To: UCSB Faculty and Staff
Fr: Gene Lucas, Executive Vice Chancellor
Ron Cortez, Associate Vice Chancellor, Administrative Services
Re: Departmental Winter Break Closures
We are requesting that departments begin the process to formalize their Winter break plans for December 2011. The official campus holidays are:
Monday, December 26, 2011
Tuesday, December 27, 2011;
Friday, December 30, 2011; and
Monday, January 2, 2012.
For those departments planning to close their offices between or around the Winter break holiday dates, we ask that you consult and report on your proposed plans as follows:
- Non-academic departments should report proposed plans to their respective Vice Chancellors.
- Academic departments should report proposed plans to their respective Deans, who in turn should consult with the Executive Vice Chancellor.
Please formulate your plans and report them to your Dean or Vice Chancellor by Monday, October 10, 2011. We will examine the plans to ensure that any proposed office closures do not create unnecessary hardships for faculty, staff or students.
For planning purposes, please be aware that Administrative Services departments, including Accounting Services & Controls, Campus Design & Facilities, Human Resources, Transportation & Parking Services, and University Center, will be closed Monday, December 26, 2011 through Monday, January 2, 2012.
In the event of a complete department closure, employees will have the choice of using one or more of the following options, in accordance with University personnel policies, existing labor agreements and subject to discussion and/or collective bargaining where applicable:
- Vacation (employees may utilize a certain number of vacation days in advance of their actual accrual as specified in University personnel policies and existing labor agreements; newly hired employees may utilize vacation accruals prior to six continuous months on pay status);
- Compensatory time off; or
- Leave without pay.
If you have any questions regarding the development of your Winter break plan, please contact Tricia Hiemstra, Interim Human Resources Director at 893-4832.