Campus Implementation of Kronos Timekeeping System

January 11, 2012

To:       The Campus Community 

Fr:        Gene Lucas
            Executive Vice Chancellor
            OE Project Leader

            David Marshall
            Executive Dean, College of Letters & Science
            OE Project Leader

            Ron Cortez
            Associate Vice Chancellor, Administrative Services
            OE Project Leader

            Marc Fisher
            Senior Associate Vice Chancellor, Administrative Services
            OE Project Leader

Re:       Campus implementation of Kronos Timekeeping System
 

As announced in the November 2011 issue of the Operational Effectiveness (OE) newsletter, plans are underway to implement Kronos as the official timekeeping system at UCSB.  Kronos is currently being used by a number of campus entities including Administrative Services Division, Student Health, and the Executive Vice Chancellor’s office.  These units have recognized savings in both staff time and effort by eliminating paper timecards and manual data input of leave information into PPS. 

The OE Payroll and Personnel Systems Team will oversee the implementation with input from various stakeholders.  The team will work with each unit to assure that concerns are addressed and the transition occurs as smoothly as possible. The implementation team will discuss ongoing costs with each unit as they are brought on-board.  Departments and control points are encouraged to consider sharing support resources to lessen the cost to individual units.

Units will have the opportunity to view a demonstration of the system prior to implementation.

Initial plans call for implementation to occur in four phases, by the dates listed, as follows (note that the units listed are representative, not all inclusive): 

Phase 1 (June 1, 2012)
Chancellor, Academic Senate, Dean’s offices, Grad Division, Library 

Phase 2 (September 1, 2012)
Staff in academic departments, Office of Research, Athletics, UCEN 

Phase 3 (February 1, 2013)
Staff in Research units, Institutional Advancement, Student Affairs 

Phase 4 (June 1, 2013)
Academic appointees who are sick/vacation leave eligible
 

This aggressive plan is intended to bring all units online prior to implementation of the new system-wide payroll/HRIS system.  Further information regarding the payroll/HRIS system will be disseminated to the campus soon.

Questions may be directed to:

Sunny Reiner:  sreiner@housing.ucsb.edu  x7393

Jim Corkill:  jim.corkill@accounting.ucsb.edu x5882

Tricia Hiemstra: tricia.hiemstra@hr.ucsb.edu x4832

Cindy Doherty: cindy.doherty@ap.ucsb.edu x8332