IMPORTANT: Student Information Systems Conversion Project -- Go-Live Schedule

January 31, 2013

The Student Information System (SIS) conversion project is nearing completion and the systems are scheduled for migrating off the mainframe and production release in about two weeks.

The affected systems will be taken down at 5:00 pm on Wednesday, February 13th, 2013 and the cutover is expected to be completed by 11:00 pm on Monday, February 18th, 2013 (Presidents’ Day holiday).

A complete listing of mainframe and web applications that will be affected by this switch-over may be found below as well as on the SIS&T Project website. This means that if your department relies heavily on any of these systems, you will not be able to carry on business as usual on Thursday, February 14th or Friday, February 15th, and staff may need to be given alternate work. The Enrollment Services cluster and some other related departments will be closed to the public on those days.

NOTE: Most non-mainframe based or mainframe-related campus systems and applications will remain available during the conversion cutover. The unaffected campus systems include: email and calendaring systems, LDAP, GauchoSpace, Student Health systems, Student Housing systems, eProcurement Gateway, PPS, Connexxus, Data Warehouse, etc.

The project team is offering open training sessions for the converted systems (iSIS). There are still 3 remaining sessions. Because the screens and overall application layout in the converted systems are nearly identical to those on the mainframe, these sessions will focus on the user interface differences between the old and new systems and will not be addressing the functionality of individual screens.

Training schedule:

If you have not been involved in iSIS testing and you use any of these systems, we strongly suggest that you attend one of these training sessions. Email Anthony Schmid (anthony.schmid@sa.ucsb.edu) to RSVP for the date you are planning to attend or if you have any questions about the training sessions.

Important note for those unable to attend a training session:

The new systems are web based and will use UCSBNetID for login. Please make sure you and your staff that currently use the mainframe have your UCSBNetIDs activated and know your passwords. Users will no longer be able to login to the converted applications using a Complete ID; however their Complete ID’s will be mapped to their UCSBNetIDs and still will be used within the systems.

List of affected systems and applications (please note that in addition to these systems, most of the scheduled batch jobs, reports, and extracts that will not be run during the cutover):

Mainframe-based application to be converted to web-based applications that will not be available during the cutover:

ADMS – Admissions Reporting System

UADM – Undergraduate Admissions System

INDX - UCSB Person Index Maintenance

CRES – Curriculum Resource System

FAID – Financial Aid Operations Access

FAST – Financial Aid Department Access

SFSO – Financial Aid Batch Jobs

STAB – Campus Table School System Update

CTAB – Campus Table School System Read

SREG – Student Registration System

SR05 – Student Registration System Table Maintenance

SR25 – Schedule 25 Table Maintenance

STAR – Student Access and Reporting

SSDA – Student System Department Access

IRES – Institutional Research System

GSFR – Graduate Division Fee Remissions System

GDIV – Graduate Division Batch Jobs

USEC - Application Security for SREG, STAR, SSDA, GSFR

Other mainframe-based or related applications that will not be converted as part of this project but will not be available during the cutover:

APEX, BARC, CATS, DBAN (UC Travel Tracking Number Generator), FlexCard Allocation and Management Modules, GL Journal Processing, Liens, Online GL, POTS, REX, Online Form-5, TOE, TOF and WebTEV

SIS-related web-based or desktop applications that will not be available during the cutover:

GOLD, eGrades, AAA, App Status/Admissions Web, Applicant Authentication, Online SIR, Inside Admissions, Delta Sys, Insurance Waiver, Orientation Reservations, Statement of Legal Residence (SLR), DSP, Online Catalog, L&S Advising Workflow Application, Public Verifications, Parent Info, Document Management, eTranscript , TEAS, TTS, Perm/Pin Reset, SEVIS

Again, we wish the Student Affairs SIS&T team and all those on campus who are involved in this effort the best of luck as we bring up the new iSIS system during Presidents Day weekend.