New Publication Management System

August 25, 2015

The California Digital Library, in collaboration with UC Libraries and the Academic Senate, is pleased to announce the planned September 1 launch at UCSB of the University of California Publication Management System. The system is currently being used by other UC campuses.

When the Academic Senate passed the Open Access Policy in July 2013, UC faculty asked the Academic Senate and University of California to develop a mechanism “that would render implementation and compliance with the policy as convenient for the faculty as possible.” The UC Publication Management System, which we notified you about in February (see accompanying memo), is that mechanism.

The automated Publication Management System locates the publication information of UC authors, sends you periodic email alerts to review publications found under your name, and prompts you to claim the publications that are yours, reject those that aren’t, and upload your final author’s version of each article covered under the Open Access Policy. The publication information is obtained from a variety of commercial and open databases. Not all of your publications will be located because no database indexes all periodicals.

As we have explained in the past, the Open Access Policy allows faculty members to maintain legal control over their research articles while making their work much more widely available to the public. The policy does not require faculty to publish in open access journals, or to pay fees or charges to publish; instead it commits faculty to making a version of each article available publicly in an open access repository.

Faculty can take advantage of this right by using UC’s eScholarship digital repository via http://www.escholarship.org/ (or any other open access repository) to make a version of any article publicly and freely available worldwide. Faculty authors may opt out of the policy for any given article, may delay the date of appearance of the article (“embargo” it), and may choose the terms of use that will be applied to each article (for example, whether it is for commercial or non-commercial reuse).

All publications deposited into the Publication Management System will appear in eScholarship, UC’s institutional repository, with a permalink, proper citation information and usage statistics. If you choose to waive the rights you receive under the UC Open Access Policy and not deposit your articles, you can still use the Publication Management System to collect and manage your publication information.

If you have any questions regarding the UC Publication Management System, please contact openaccess@library.ucsb.edu.

For more information about the UC Publication Management System, please visit http://osc.universityofcalifornia.edu/2015/04/uc-launches-robust-publicationmanagement-system/.

To request a brief presentation or consultation about the UC Open Access Policy or for help using the Publication Management System, please complete the online form at http://www.library.ucsb.edu/15 or contact your UCSB subject librarian.

http://www.library.ucsb.edu/subject-librarians

February 27, 2015

As former Executive Vice Chancellor Lucas and Senate Chair Bhavnani announced in November 2013, the UC Academic Council adopted an Open Access Policy for scholarly articles published by Senate faculty in the University of California system (see previous memo below).

As of November 2014, UC Santa Barbara faculty are expected to deposit scholarly articles with publication agreements signed after July 24, 2013 (the date of the policy adoption) into eScholarship, UC’s open access repository, or another open access repository.

The goal of the Open Access Policy is to ensure faculty retain the rights to their work and to increase access to UC research. You do not need to change your publishing practices to exercise the right granted to you by the policy.

You can easily deposit your work now in eScholarship at http://uc-oa.info. If you don’t yet have an eScholarship account, you will need to create one.

Soon an automated publication management system will make it even easier to deposit an open access copy of your work. Through direct email notifications the system will prompt you to claim and upload your articles. Stay tuned for more information about this publication management system, which is already being utilized on some UC campuses.

To access the full text of the Open Access Policy, FAQs, details about obtaining a waiver or embargo for an article, and more information, go to http://uc-oa.info.

To request a brief presentation or consultation about the UC Open Access Policy or for help depositing articles, please complete the online form at http://www.library.ucsb.edu/15 or contact your UCSB subject librarian.

Discover how easy it is to deposit your articles in eScholarship.

http://osc.universityofcalifornia.edu/open-access-policy/deposit/

Find out who to contact at your campus library for assistance.

http://osc.universityofcalifornia.edu/open-access-policy/oa-contacts/