On Behalf of the Instructional Support Team - September 16 Message

September 16, 2020

This message is distributed to All-Instructors, Academic-Assistant-Deans, and Academic-Department-Managers.  (Click here to view description of distribution groups.)  

The following is being sent on behalf of the Instructional Support Team
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Dear Colleagues,

With the beginning of Fall quarter two weeks away, the Instructional Support Team has a number of new workshops, resources, and technology updates to help you prepare for the term!

Teaching Resources

Pedagogy and Technology Workshops/Q&A Sessions for Instructors and TAs

Join the Instructional Support Team at workshops and Q&A sessions to help you prepare for Fall. New workshops are added every week; check details and registration on the Keep Teaching website.

 

Instructor Checklist for Remote Teaching: Use this checklist to help ensure your course is ready for Fall quarter.

 

Listen to a Panel of UCSB Students discuss how instructors can best support their learning during remote teaching. This video is filled with specific, actionable ideas!

 

Instructional Equipment Loans for Faculty Available at Media Equipment: Faculty who need to borrow instructional equipment (laptops, web cameras, headset microphones, document cameras, etc.) for Fall quarter can contact Media Equipment in Kerr Hall to check on inventory available and arrange for a pickup. Please email help@id.ucsb.edu and include “ID Equipment Loan” in the subject line.

 

Technology Updates

GauchoSpace End-of-Quarter Update - Friday, September 18

GauchoSpace will be unavailable Friday, September 18 from 7 am to 11 am for end-of-quarter updates and maintenance.

 

Campus-Wide Power Outage: Southern California Edison (SCE) plans to shut off power to the main UCSB campus beginning Saturday evening, September 19, until Sunday afternoon, September 20. We anticipate that most campus services will continue to operate (i.e. GauchoSpace), but performance may be degraded because these services will be running on backup power.

 

Recommendations for Changing Zoom Security Settings: Starting September 27, Zoom will require that all accounts enable either a Passcode or a Waiting Room for all meetings. This change will also impact meetings created before, but happening after, September 27. Any meeting scheduled with no passcode will automatically be set up with a Waiting Room.

  • If you already have the Passcode or Waiting Room setting toggled on, the change will not impact how you schedule meetings or your existing meetings.
  • Enabling the Waiting Room setting for new or existing meetings does not affect calendar invitations. However, the host must admit participants to the meeting.
  • If you add Passcodes to existing meetings, you will need to re-send calendar invites or update emails to attendees to include the Passcode.

Recommendation for Existing Meetings

  • Use the Waiting Room functionality that is automatically enabled, instead of adding Passcodes to your existing meetings.
  • You can automatically admit users in the ucsb.edu domain into your existing meetings by making the following settings change in your profile:
    • Sign in to your profile at ucsb.zoom.us/profile/setting.
    • In the “Waiting Room Options” section, click on “Edit Options.”
    • In the “Who should go in the Waiting Room?” section, we recommend the third option and specifying “ucsb.edu, *.uscb.edu” (without the quotation marks) in the text box. This will ensure UCSB users do not get put into a Waiting Room.
    • Click “Continue.”

Recommendation for New Meetings

Passcodes

If you add Passcodes to existing meetings, you will need to re-send calendar invites or update emails to attendees to include the Passcode. Remember, anyone with the link and Passcode can access your meeting, so make sure you only share them as necessary.

Waiting Rooms

Enabling the Waiting Room setting for new or existing meetings does not affect calendar invitations. However, the host must admit participants to the meeting.

For attendees to skip the Waiting Room, we encourage you to automatically admit users in the ucsb.edu domain into your existing meetings by changing the following profile settings:

  • Sign in to your profile at ucsb.zoom.us/profile/setting.
  • In the “Waiting Room Options” section, click on “Edit Options.”
  • In the “Who should go in the Waiting Room?” section, we recommend the third option and specify “ucsb.edu, *.uscb.edu” (without the quotation marks) in the text box. This will ensure UCSB users do not get put into a Waiting Room.
  • Click “Continue.”

For this practice to be most effective, attendees should access Zoom with their UCSBNetID. 

Additional Information and Support

For more information regarding these changes, see the Help Center article on Zoom’s website at https://support.zoom.us/hc/en-us/articles/360045009111.

 

We’ll be back next week with more resources and information. Have a great rest of the week!

 

The Instructional Support Team