The request process outlined below should only be used for approved courses, in-person instructional laboratories and performance/studio courses. To be considered for an exception, Dean’s approval is also required so please contact your Dean to confirm support before submitting materials.

Please submit your requests for Summer by May 24, 2021.

California Public Health Officials Release Guidance on Higher Education - Updated September 30, 2020.

Department Space Used for Instruction

If in-person classes are permitted by State and County health guidelines, departments may be able to teach in departmentally-controlled spaces. However, these spaces will need to be reviewed and modified to meet safety requirements. Adjustments will likely include reduced seating capacity, revised furniture placement, ventilation additions such as keeping windows and/or doors open during classes, breaks of 45 minutes or more between classes and increased cleaning frequency.

The work group has created a template and an on-line submission process to help departments seek approval to use departmentally-controlled instructional space. Please see the following description and links. 

Overview of Approval Workflow

Department

Submits Request for Use of Departmentally-Controlled Instructional Space or Outdoor Space with Dean's Support

→

Deadline for Summer is
May 24, 2021

Initial Review / Acceptance

→

DFSS Building Ready Checklist Review:

  • HVAC / Room Ventilation
  • Domestic Water/Legionella
  • Access Protocols
  • Custodial Services
  • Other Required COVID Mitigation Measures

→

EVC ISS Workgroup
Approval

→

Notification to

Department
and
Registrar's Office

Preparation and Steps

Note: For continued use of a room or outdoor activity previously approved for Fall, Winter, or Spring Quarter, please send your request to the ISS Workgroup at classrooms@evc.ucsb.edu using the following template.

  1. Prepare an Instructional Space Plan
  2. Include floor plan(s) of the departmentally-controlled instructional space(s) along with an overview of the circulation plan
  3. Submit for review by the following groups:
    • Initial Review / Acceptance
    • DFSS Building Ready Checklist Review
      • HVAC / Room Ventilation
      • Domestic Water/Legionella
      • Access Protocols
      • Custodial Services
      • Other Required COVID Mitigation Measures
    • EVC Instructional and Study Space Workgroup Approval
    Submit Request for Use of Departmentally-Controlled Instructional Space or Outdoor Space
        (UCSBnetID and Password Required)

Once the review is complete, notification will be sent to the Registrar's Office and the original departmental submitter. If your request is approved, the requested class(es) and room(s) are approved for the current quarter. If your request is not approved, you are welcome to amend the request based on the reviewers’ recommendations and re-submit. 

The goal is to create an effective way to coordinate departmental needs while maintaining a safe instructional experience. Please feel free to contact us at classrooms@evc.ucsb.edu if you have any questions.